2003-08-12 SCC 4-H Club Council Exec Board
Tuesday, August 12, 2003

x Vicky Bosworth, President
x John Haggerty, Vice President (acting)
x Gary Lang, Secretary
x Deborah Lang, Key Leader
x Hans Toensfeldt, Treasurer
x Donna Hampton, Awards Chair
   Murlin Lee, PR Chair; Marketing
   Fe Moncloa, UCCE 4-H Youth Advisor
   Kathleen Switzer, All Star Advisor
x Jim Buckley, All Star Advisor
   Carol Jaques, Family & Consumer Science Project Area Coordinator
   Jan Carey, Plant & Resource Science Project Area Coordinator
x Bob Towle, Large Animal Science Project Area Coordinator
   Trudy Jones, Social Science Project Area Coordinator

Called to order by Vicky B at 7:30 pm.
minutes
treasurer report
president's report
Fair wrap-up:
Bob Towle: The Large Animals did not seem to be too bothered by the fireworks. All went well.
John Haggerty: Small Animals also went well. No pygmy goat judge showed up, though. It seemed cooler in the tents this year. They were set up higher than last year's tents.
General consensus was that the 4-H Information Booth was a success -> it was well run, and it will be well worth the effort to do it again next Fair.
The lack of advertising prior to the fair was obvious in its absence.
There were very few stills exhibits this year. Need to think of ways to stimulate these types of exhibits within the clubs.
Many people complained about the lack of the printed Fair entry book. A suggestion was made that the individual clubs should be responsible for printing copies as needed.
Food Booth: The food service that operated out of our food booth this year should be paying our fee to the Fair Management Corporation. This means that we (SCC4H Club Council) should be getting the $1500 fee reimbursed to us.
There has been general relief that we were not responsible for running the food booth this year.
A suggestion was made to make the operation and coordination a Junior Achievement Project.
Another suggestion was made that the individual clubs should submit plans as to how each club would replace the funds that the food booth usually generates for the Council.
Fair Awards: Everyone seems happy as to the awards ceremony and the awards themselves. Sponsors need recognition - personal letters and an item in the TT recognizing the corporate sponsors.

The Avian Bowl at Fair was a big hit.

This year's County Achievement Night will be September 27 at Westhope Church.

If any 4-H groups are planning to use any of the Fairgrounds facilities for meetings this fall, please give Lonnie T. a call.

The Orientation meetings for the delegates for the California Technology Conference, the Youth Leadership Summit, and the State Leadership Conference had been held. Delegates to the CTC committed to going to the various clubs around the county to help them set up web sites. The YLS delegates were supposed to follow up on their action plan developed at the YLS. SLC attendees were to provide educational sessions at County Leadership Overnight, and to develop and run a one day leadership conference for the 6th graders in the county.

At the conferences, some of the youth suggested to the State 4-H staff that the volunteer leaders (the adults) should be trained to help make sure that they don't intervene inappropriately when advising the youth leaders in a project setting.

Some counties have created levels of awards that go beyond the bronze, silver and gold star ranking, to provide some level of goal setting for youth members who attain the gold star rank fairly early in their 4-H career.

Due to the number of attendees to the state level conferences this year, the total outlay from the County Council was over the $2500 limit previously set. There was a motion, seconded and carried to increase the funding level to $2944 this year.

It was noted by our treasurer that next year Council may need to reduce expectations of conference attendees for reimbursement by Council, since we have no food booth income this year, and the normally substantial bequests that the Council receives have been nearly cut in half this year, largely due to the stock market down turn.

There are still 6 50% scholarships available from the County Extension office for first time attendees to the State Leaders Forum at Asilomar this year.

The Western Regional Leaders Forum will be held in Alaska at the end of February, 2004. In 2005, the WRLF will be held in Sacramento.

Deborah Lang, Key Leader:
Club enrollments were due at the end of June. Only one has been completed as of 12 Aug.
Dates have been set for Community Club Leader training and for Project Leader orientation and training.

County Web site:
We will move the county web pages onto the state supplied server. Individual club web pages could be hosted there as sub webs as well.

Nominating committee:
Bob Towle has agreed to continue as Large Animal Project Area Coordinator. He has some new leaders for the various projects: Dairy goat Leader will be Tammy Stone and Sheep Leader will be Sarah Fontana. There will be a Market Goat category at the Fair next year. Bob also announced the planning phase of a joint FFA/4-H Large Animal Field Day again next year. First planning meeting will be 7 pm on September 24th at Prush Park.

John Haggerty announced that the new Poultry Leader will be Louise Helland.

John asked the Executive board to think about nominations for Vice President very carefully. Vicky Bosworth has indicated that this will be her last year as President, and the Vice President position would be a good training position for someone who would be willing to step up to the presidency next summer.

Meeting was adjourned at 9:15 pm.

Respectfully submitted,
Gary R. Lang
Secretary