Santa Clara County 4-H Club Council Executive Board meeting
Tuesday, February 12, 2002

The meeting was called to order by President Vicky Bosworth at 7:31 pm.

special reports:

club visitations- John H: very interested at Los Gatos 4-H most questions on fair. Kevin W.: had resistance from his questions on who went to what events.
Dan C.: questions were appropriate for the young club
Bob Towle: some volunteer papers were brought back, questions on how the fair is to be run.
Lonnie T.: had good reception from their visit.
Dan C.: Hilltop had whole bunch of young kids. Questions were what one would expect from young kids.

Should Council make this an annual event?


Leadership Overnight - 6th grade adds new dimension
Carol J.: Overall event went well. Sat. went well, but Sunday had trouble getting younger kids involved in the discussions. Deborah L. : younger members had trouble getting the point of the process of leadership.
Vicky B.: some history: used to be 8th graders and above in age, then it went down to include 7th graders. Big change when that happened. Now, the age goes down to 6th grade, there will be another change. Kevin W.: it will be good for the younger ones to look up to the older kids at this type of event.

Fe Moncloa report:
Hilltop and Rucker have not yet sent in their enrollment info to the county, which means their members were not covered at the recent events and will not be covered until their club enrollment is entered in the county data base.
Timely Topics article: food safety training April 13th, and Dan will be helping Fe to put it on. If person in charge of event which sells food to the public attends, then they can train the individuals who work the event.
Mission and Directions: Only 9 people responded from SCC to the second survey. Many comments were given to Fe to take back with her to the upcoming meeting.
Fe applied for the state 4-H coordinator position. 9 applied, 4 are to be interviewed on March 14, 2002. Fe is one of the 4.

Area Chairs
Bob T.: April 14, 2002 - large animal field day at Pursich Park. The administrators of the park are very excited about the event. FFA and 4-H joint event. The food booth may be handled only by FFA.

John H.: The date for the small animal field has been set for Saturday May 4 at the Monta Vista Recreation Center in Cupertino (same place as last year). We will have activities and displays related to dogs, poultry, rabbits, cavies, entomology, and pygmy goats. We have tentatively scheduled Dr. Keesling, a small animal veterinarian and former 4H parent, to give a presentation. Please let us know if there are any specific topics that you would him to talk about.


We will be having a planning meeting and encourage all members and leaders who would like to help with the field day to attend or contact the Small Animal Chairperson or specific animal chairman to volunteer.


Check the TT for more details about the field day.


Small Animal Chair- John Haggerty (408-867-6859)
Rabbit Chair- Colleen Haggerty
Dog Chair- Cathy Craft
Poultry Chair- Tom Leisgang
Cavy Chair- Laura Lash
Entomology Chair- Wendy Hill
Pygmy Goat Chair- Mark Teagle


Presentation day: 33 entries for County Presentation Day. 3 of our All Stars will be there. Feb 16, 2002 at Westhope Church on Saratoga Ave near CA 85 starting at 1 pm.

San Antonio TX trip Make it with wool winners prize trip.

The All County 4H Picnic is proposed for late June or July. Ronda Rastler has volunteered to chair the event, but she has limited available time due to scheduled trips out of the area. The Fairgrounds has been offered, or we may choose Prusch Park

Camp is 14-18 (13-19 for staff) of July at Santa Cruz 4-H camp. Applications are due soon. Youth Director positions are going to be selected soon after deadline.

All Star selection needs to happen around the end of May and early June. All Star Selection workshop with Vicky B. coming up. Watch TT for update.

Marketing activities for the past month included meeting with the Fair marketing manager, to develop what the synergy between the FMC and the marketing project can be. Nina Frazer is working on "how to start a club" kit. 

The County Domestic Exchange project currently has about 10 members.  They are recruiting more. March 13th, 2002 is the next meeting in the Board Room, Fairgrounds. The Japanese Exchange description was passed around.

Lonnie T., Key Leader report: The 2001-2002 County 4-H Roster is out and is in the mail to all 4-H households in the county..

A vote will be held soon by the FMC for the 3 day fair this year. Lonnie is on the board of the FMC.

Wendi Hill has offered to chair a petting zoo at the fair if it is allowed.

A proposal to segment the club enrollment activity into smaller pieces and time separated was brought to the Exec Board for review. Preliminary discussions indicated that many people had very strong feelings about the process, and there will be a more in-depth discussion scheduled for the next Exec Board meeting in April.

Tom Leisgang, County Poultry Chair, has requested that the Exec Board pass the Poultry Medalist Test as developed by the Poultry committee, and reviewed and recommended by the Awards committee. Motion - " The Executive Board accepts the recommendation of the awards committee and accepts the Poultry Meldalist tests as submitted." Motion was seconded and passed. Fe will review the tests for their "experiential learning" content. 

Vicky B.: Storage unit costs for the area ran from $80 to $120 per month for a 10 ft x 10 ft first floor unit. Suggestions were that it would be cheaper to by new grills or the food booth each year than to pay the monthly costs of the storage unit. Another suggestion was that a shipping container be purchased and located somewhere on the fairgrounds. Discussions will continue at a later time.

Fair discussions:
Lonnie T. went over the details of the auction balance sheet for this year's fair. She had just received it, and had many questions of the FMC as to the meaning of many of the line items. She will report back any clarifications she receives to the Exec Board.

One area of discussion with Eileen of the FMC was the issue of Awards night. The suggestion was made that there be two nights - one for animal awards and one for stills awards. 

The Food Booth is being viewed by the Exec Board as a service to the 4-H families for this year's fair. Since the expectation is that there will not be much profit obtained from the food booth this year, Exec Board will not retain any of the profits. All monies made will be divided among the clubs that work the food booth this year. A motion to this effect was presented, seconded and passed.

Meeting was adjourned at 9:43 pm.

Paradise Valley is scheduled for refreshments for March 4-H council meeting

Respectfully submitted,
Gary Lang
Recording Secretary,
Santa Clara County 4-H Club Council