SCC 4-H Club Council Exec Board
2002-10-08

x Vicky B 
VP
x Gary L
x Deborah L
x Hans T 
x Lonnie T
x Tim Oey 
x Fe M
x Ronda R
     Jim B
    Carol J 
x John H
    Bob T 
    Trudy J
    Kevin W 
    Ronne S
x Mark Teagle


Called to order by Vicky B at 7:30 pm.
minutes

treasurer report
Need an audit committee.... who is going to get picked.... or assigned
Need a Budget committee also. Likewise with assignments.
Questions on monies -> Leadership overnight is about -800, but Walden West did not yet return the 500 deposit.
Marketing needs a seperate accounting line item in the holding accounts.
Question on the Postal Shoot money in the account. what is to be done with the money -> it is to be used as sponsorships to get kids into the safety training program.
Mark brought up the idea of sponsoring an Archery leader training program. He is to report back about possibilities for all-county and all-youth organization training day.

president's report
John H. has accepted filling the position of VP temporarily.

other reports
Burrell estate money -> John H. reporting. Meeting at DANR at Oakland office. Hans, Fe, Deborah and John went to represent SCC4HCC but the bottom line is the money is to set up an endowment, the management of which will be under the UC. Only the interest of about 3K/yr will come to SCC4HCC. The county 4H YDP adviser (Fe for now) will be the disburser of the money that does come in.

Fe's report -> Orientation sheet introduction. CCL orientation Oct. 12, at Berger Dr. auditorium. All Project Leader training is at the UCCE office. 10 people minimum 

Ronda and Vicky have taken over the Top Secret day with the SLC/YLS project.

Ronda asked about getting Council to underwrite some of the cost of every attendee. There is a Grant line item in the treasury. If there are families that cannot come up with the money, Fe has offered to take their information and present it to the council with reccomendations on a case by case basis.

Motion presented, Seconded, and Carried that the Leadership holding account have 302 transferred from the Grant account, so that if the deposit (500) comes back, then the account will be zeroed out.

Only one response to the exchange article in the TT. 

Project leaders question. permission slips. No medical slips are required for in-county activities.

Issue of requests for money to sponsor trips, etc. from kids to Council. Grants committee to get some process to request money. Maybe having a deadline to evaluate the request. Can the money be asked for in retrospect? Yes.

Shipping container, aka cargo box. Oct. 27th. 10 am. Work day. Shelving needs to be assembled for installation inside. Cleaning and painting required. 

BAREC is closing at the end of December. Stuff that is being stored there needs to be retrieved.

Tim's comments about website access for the UCCE office personnel, control 

adjourned at 9:45 pm

Special Exec Board meeting
2002-10-13
Attendees: 
x Vicky B
  VP
x Gary L 
x Deborah L
    Hans T 
x Lonnie T
x Tim Oey 
x Fe M
x Ronda R
     Jim B
    Carol J 
x John H
    Bob T 
x Trudy J
    Kevin W
     Ronne S

Special action voted on:
Motion made and seconded: to provide $200 to Lora Carey to help finance her trip to National Junior Horticulture Association Convention meeting in St. Louis. Motion was approved by voice vote.